Being an IT person, working in academics fields, doing everything on manual paper seems not good. We should have a good computerized automated system by which most of the tasks can be automated and repetition and redundancy is avoided. Lots of things we are working for and just either misplaced or working again because we have lost the earlier copy. There should be a central database that manages everything.
Here are some points which can be automated
1. Documents:
Documents like letters, question papers, legal documents recieved from university, documents send to some students, documents send to other colleges , Attendance reports, G.R. Reports, Students leave notes, medical certificates, other legal certificates, Circulars of colleges, university circulars, Exam papers, Marks list, Faculty information papers, Student project works, event reports...
Above all documents should be maintain in proper way. Like when it is created, who gave, to whome we sent, on which date. and the access to this documents should be at one click( within no time :) ).
2. Student Mgt.
Student info should be managed at one central database, so any modification if any can be done at one place.
when some student arises in front of faculty or principal, system should give all his previous records with a one click.starting from students general information to his academic info, report about his previous exams, his attendance,, everything :)
Attendance should be manage in such a way that, when a lecture over immediately it should be updated to the system so principal located physically anywhere, can see the about the particular student, whether he was present in the last lecture or not, this info should be kept on internet site also, so parents can also see, whether his son or daughter has attended 3rd or 4rth lecture in the class :)
3. Faculty Mgt.
A todo list from principal should be reach to each faculty everyday, if time table changed , should be informed by the means of sms or something to the faculty. any msg to be transfer to faculty by anybody can be don within some clicks of system :).
A syllabus tracker can be implemented to track each lecturers portion completion. principal should see the status without asking to anybody from the system on a single click :)
Still many things can be implemented......... will post in next blog :)